November, 2022


There are about 53,000 drivers in the Drug and Alcohol Clearinghouse's return-to-duty process, and 75% have not yet started their return-to-duty process. That process is: contacting a Substance Abuse Professional (SAP), going through the proper consulting, getting a release from the SAP with the required additional drug testing requirements, and getting enrolled in a random testing program for the additional random testing required by the SAP. These drivers now also face having their CDL downgraded eliminating the commercial vehicle driving privilege. States will be required to check the Clearinghouse before a CDL is issued, renewed, or upgraded to see if there are any drug and alcohol violations including the return-to-duty process


The Unified Carrier Registration System (UCR) is a federal law that applies to the operations of a truck or bus in interstate or foreign commerce. The 2023 filings are not delayed this year. Individuals and companies that operate commercial motor vehicles in interstate or foreign commerce are required to register their business with their base state. If you own multiple companies they must be registered individually, including any companies that own vehicles or have a brokerage license. Companies operating solely as brokers, freight forwarders, or leasing companies are also required to register and pay a fee of $43. Companies providing both motor carrier services as well as broker, freight forwarder, or leasing services are required to pay the fee set at the motor carrier level.


· 0-2 trucks – $43

· 3-5 trucks – $129

· 6-20 trucks – $256

· 21-100 trucks – $894

· 101-1,000 trucks – $4,263

· 1,001 or more trucks – $41,627

A “commercial motor vehicle” means a self-propelled vehicle used on the highways in interstate commerce to transport passengers or property, if the vehicle— (A) has a gross vehicle weight rating or gross vehicle weight of at least 10,001 pounds; (B) is designed or used to transport more than 8 passengers (including the driver) for compensation; (C) is designed or used to transport more than 15 passengers, including the driver, and is not used to transport passengers for compensation; or (D) is used in transporting material found by the Secretary of Transportation to be hazardous under section 5103 of this title and transported in a quantity requiring placarding under regulations prescribed by the Secretary under section 5103.

Each UCR participating state will send a mailing to the carriers whose base is located within their jurisdiction. In addition, carriers located in non-participating jurisdictions will be sent a mailing either by a non-participating state who has agreed to perform a UCR mailing for their constituents or by another state that is participating in the UCR program. Non-participating states are Arizona, Colorado, Florida, Hawaii, Maryland, Nevada, New Jersey, Oregon, Vermont, and the District of Columbia along with the countries of Canada and Mexico.

Each state has its method of handling the enforcement including various fines for non-compliance. While there will be nothing required in or on the vehicle to show UCR registration, the FMCSA has an Inspection Selection System where states will submit registration data into the national system which will allow a roadside officer to view UCR fee payment information.

For companies for which we file the UCR registration, we will verify the UCR registration with the federal government. The UCR filing is sent to your base state and then they download it to the federal government which we will verify and send proof of verification to you. We would strongly recommend placing a copy of your UCR confirmation in your vehicle in case the roadside officer is not appropriately trained in using the system. The UCR filing must match your DOT registration. States are beginning to do UCR audits.

Registration is according to your principal place of business; otherwise, choose a state nearest to the carrier's home state as designated on the registration form. The enforcement date for the 2022 UCR registrations is February 1, 2022.


Carriers may contact our office to update their equipment inventory with the state. Every truck or combination unit that has a combined gross weight of 60,000 pounds or more must be registered with the state before entering the state. The state is now requiring the license plate number for each vehicle to be on file.


The state's Ton Mile Tax registration and decals will expire on December 31, 2024. The current 24th series decals and certificate of registration are valid for three years from 2022 - 2024.

Before operating a motor vehicle on the public highways of New York State you must obtain a certificate of registration and decal for each motor vehicle subject to the highway use tax.

A TMT certificate of registration is required for any truck, tractor, or other self-propelled vehicles with a gross weight of over 18,000 pounds.

If you elect to use the unloaded weight method to file your returns, a certificate is required for any truck with an unloaded weight over 8,000 pounds and any tractor with an unloaded weight over 4,000 pounds.

Permits that expire December 31, 2022:

  • UCR Registration

  • State IFTA licenses and decals

  • New Mexico Tax ID Permit

  • Various Intrastate Authorities

  • Michigan Intrastate CVED Decals

(Intrastate carriers only)

  • Various State Hazmat Permits

  • US Customs Transponders

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