May, 2022

Potential Regulations to keep an Eye On

Federal insurance requirements from the current $750,000 to a possible $2 million. This change would increase the liability insurance rates for carriers.

Speed Limiters are again being looked at for commercial vehicles.

Changes in the Compliance, Safety Accountability - CSA calculations of carriers scores.

Driver classification between an employee and independent contractor is being looked at.

Drivers under 21 years old being allowed to operate commercial vehicles interstate is being considered.

Canadian ELD's

The date of enforcement for the Canadian ELD's is January 1, 2023. There are many differences to the ELD regulations from the U.S.

Canada will use an email transfer method to transfer PDF files of the driver's ELD data with the driver inputting the email address given by the officer. Drivers will need to know how to email from their ELD device program.

Personal convenience will be limited to 46.6 miles (75 km/h) per day. After reaching the max the driver will be put into the Driving Mode.

With yard moves, the vehicle speed must be under 20 mph (32 km/h).

Not all ELD companies will have their devices certified with Canada, carriers must make sure their devices are valid there.

Driver Qualification Files

Our Driver Qualification File Management Service relieves you of the burden of qualifying your drivers, required recordkeeping, and ongoing maintenance of the files.

We provide online storage of your driver records with emails of items in the file that are delinquent or are about to expire.

You will no longer need to keep track of when any DOT physicals, CDL, or driver’s licenses expire when annual reviews are to be done, and when to acquire their Motor Vehicle Records (MVR). An e-mail will be sent to you twice a month listing your current drivers and anything that needs to be taken care of. You will be notified two months in advance of anything that needs to be renewed.

New drivers can be added by contacting our office. We will do the previous employer contacts, obtain the MVR’s and upload all the records to our system.

The online files can be reviewed by your office with the use of a user name and password. In the event of a DOT safety audit, the auditor will be issued a user name and password so the files can be reviewed at an off-site location.

Our Driver Qualification File Management Service is an efficient way to meet the driver qualification requirements.

Please contact our office for additional information.

Fuel and Mileage Taxes

Carriers that we file their fuel and mileage taxes, please submit your fuel receipts and GPS or trip reports for this maintenance service monthly.

ELD and GPS users must allow us to access their electronic records and send us their fuel receipts grouped by vehicle and month.

Your records we maintain must remain current each month. State and federal governments have various reports or tax changes that require the breakdown of mileage by month. All miles must be recorded, even for non-commercial use such as moving the vehicle for maintenance, fueling, or washing the vehicle.

If paper trip sheets are used, there are fewer problems with IRP and IFTA audits if we have the beginning and ending odometer readings for each trip. We can determine missing trips and miles with the odometer readings.

A late filing fee of $100 will be imposed if the trip reports are not sent to our office by the 15th of the month following the end of a quarter.

With today's automation, all records for all filings must be consistent. We will make sure that the IFTA, IRP, state mileage, state gross receipts, state franchise, state property reports, and any state or federal questionnaire or reports are consistent to avoid a possible audit.

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